Feb 18

Feeling like you should be crushing 2019 but just can’t seem to get it down?

A lot of people feel this way when things just aren’t going as quickly as they would like. Maybe it’s just that it seems slow – or it’s the actual lull that happens this time of year.

Whatever it is, you actually can do better. If you have the right tools.

Here are five of our favourite tools to help you be more productive in 2019.

1) Calendly

Calendly is a scheduling tool that you can use to set up appointments with others quickly and easily.

When you sign up, (it’s free) you get a personalised link that you can share with people. All they need to do is click on that link at it takes them to your calendar.

They can then choose a date and a time and fill in a few details to save that slot with you. Calendly will then send out a notification to all the participants.

The best thing about Calendly (other than free of course) is that you can set it up to block off particular times and days when you’re not available.

It integrates seamlessly with Google Calendar, Office 365, Outlook and iCloud and there’s no limit to the number of events you can schedule.

2) Trello

Trello presents users with a straightforward design with a flowchart structure.

You start with boards, the main level which are your main categories. Within each board, you can add what are called lists, the second level.

You can then add cards to these lists, the third and final level where all the details can go.

At board level, you can set the visibility to restrict it to teams or only people who you add as members.

At list level, you can set alerts for activity on the list and bulk move or archive cards. The card level is where all the details of a task go, like a due date, members assigned to the task, and a description.

You can also label and colour code cards and add attachments. One great thing about cards is the posting feature where members can add comments and tag people so get notified.

3) Pipedrive

Pipedrive is sales software for customer relationship management. It’s cloud-based and can be used on web and mobile, so it’s great for busy people on the go all the time.

It’s easy to use with an interface that uses visuals so you can easily see what you need to do to bring you closer to a sale.

The tool automates tracking for emails, calls, and task progress so you don’t have to keep an eye on them at all times. When something is due, you’ll see it up at the top of the “pipeline” so you can attend to it promptly.

4) Zapier

Zapier is an automation tool that uses application program interfaces (APIs) to allow integrations for many different kinds of apps. It acts like a sort of translator so that different pieces of software can communicate with each other.

You can trigger an action that you want to happen between two apps, like getting files that are sent to your Gmail to upload automatically to Dropbox, for instance.

It’s very useful for streamlining workflows with updated information every 15 minutes.

You don’t need to have any technical knowledge to use it. Once it’s set up, you’ll quickly get addicted to how efficient everything becomes.

5) Skype

Skype is mainstream for a lot of people who need to stay in constant contact. Known primarily as a chat and call app, Skype has become much more than that.

Of course, the basic chat and call features are incredibly useful, but there’s more.

You can send attachments via chat, set up voice messaging and use screen sharing.

The right tools

With the right software, and a bit of time in getting set up, you can become much more productive.

Start by freeing up your schedule and getting all your ducks in a row.

Get your tasks and communication organised so you can automate processes and get more done, faster, with better results.